DAVETREK ADVENTURES

 Rates, Deposits & Payments

Return to the Main Event Page   Go To The RSVP Form

 

Summer Getaway

at Berkshire Hills

in Copake NY!!!

 

Thursday, June 18th to Sunday June 21, 2026

(Friday June 19 - Juneeteenth Holiday)

 

EARLY BIRD DEADLINE                 MIDNIGHT MONDAY,  MAY 18, 2026

 

STANDARD EVENT RSVP               MIDNIGHT MONDAY June 1, 2026

 

FINAL EVENT RSVP                        MIDNIGHT SUNDAY, JUNE 14. 2026

 

 

 In order to get the price/rate for a deadline, you must do both of the following actions by the deadlines listed above:

 

A) Complete the RSVP Form fully

B) Pay your deposit either via the RSVP form using paypal, or below using instructions for zelle

 

 

Once you do both of these things, you will be registered. After the deadline has passed for a rate, you will receive an email confirmation of your registration, but once you do both of these things you are registered, so don’t worry if you are properly registered! We will then be in touch with you via email as to additional details for the event.

DEPOSIT REQUIREMENT TO COMPLETE YOUR RSVP:

 

In order to complete your reservation, you must make a non-refundable (except as otherwise specified) sent to paypal by the deadlines at the top of this page. 

 

In order to get the discounted rate for a given deadline, you need to make your deposit payment into paypal  by the deadlines above.

 

 

PAYMENT METHODS - PAYPAL Or Zelle

 

You may pay in one of several ways , via paypal or zelle. We prefer an initial deposit via  zelle but paypal is also ok. However for the balance of your payment above the deposit, we expect payment via zelle.

 

And the balance above the deposit is best paid via zelle—if you prefer to pay the entire amount via paypal using a credit card then we will add an aprox 4% fee to the bill which we need to calculate in advance of your payment….

 

 

Via Zelle

 

To pay via zelle, the email I use is davetrekadventures@gmail.com. Please send me a $1 payment via zelle first, and then confirm that I received this by sending me an email  at davetrekadventures@gmail.com and once you get confirmation from me, then you can send the rest. If you have trouble using zelle, you can also ask me about the possibility of using venmo as well.

 

 

Via Paypal

 

Deposits using PayPal

 

At the end of the  RSVP Form, which you will need to fill out fully in order to complete your reservation. You can pay the deposit via paypal.

 

Payments in Full using PayPal (in addition to the deposit)

We don't like getting the balance via paypal because of surcharges. But if you need to pay via paypal there is an approximate 4% surcharge for paying the rest of the monies owed when paying via paypal, which is solely based on the surcharge to me from paypal. If you want to pay the balance via paypal, contact me after rsvping and paying the deposit so I can calculate the price with the surcharge

 

 

All payments for those rsvping before the final deadline for the weekend must be in no later than Sunday, June 7th. 2026 otherwise you will not be allowed to come on the weekend.

 

Thank you for your cooperation with these matters. We need to pay the Retreat Center in full while we are at the event, so we need to be able to deposit the monies in order to make payment to the Retreat Center within their deadlines. 

FULL PAYMENT REQUIRED PRIOR TO THE WEEKEND:

 

 The retreat center is requiring us to make full payment the last day of the weekend. So unlike previous events, in order to come on the weekend you must make your  FULL PAYMENT PRIOR TO COMING ON THE WEEKEND.

 

If using paypal, the balance of your payment must be sent via PayPal no later than Sunday, 10/5/2025.

 

ALL PAYMENTS ARE DUE NO LATER THAN SUNDAY, October 5. 2025.

 

 

FAILURE TO MEET THIS DEADLINE

WILL MEAN YOU WILL NOT BE ALLOWED TO ATTEND THE WEEKEND.

 

 

REFUNDS/ CHANGES POLICY:

 

General Policy

 

You may request a refund of your  initial rush deposit until Friday May 15, 2026. For any other RSVPs starting from May 15th  onwards, you may request a refund until  Thursday, May 28th. 

 

For the Initial Rush, we are only asking for a payment of $150  per adult, with full payment of the  remaining balance by June 2, 2026. We  are finalizing the agreement with Berkshire Hills and if we decide not to have this event you will be entitled to a full return of your deposit within 10 business days of when this decision is sent out to the email list/WhatsApp group.

 

No refunds will be allowed for anyone, no matter when you sign up,  after THURSDAY MAY 28TH, 2026 , except as otherwise stated in this ‘Refund Policy’ Section. The retreat center imposes a large non refundable deposit on us, so we have no choice but to do the same to you. If you need to cancel after these deadlines, you may substitute someone who we approve for your spot( See Cancellation/switches, below). In such event, we will switch your deposit to that person, and you can seek your deposit from the substituted person.

 

Refunds - Changes in Room Class

 

 There are a limited number of rooms at each available rate. Once a room class ( Deluxe, Standard, Basic) is filled, you may need to take your 2nd choice. If neither your 1st or 2nd room choice is available, you will be allowed to cancel without penalty.

Cancellations/ Switch with new person

 

You may be able to switch your RSVP to another individual who has not yet signed up for the event and transfer your deposit to the new individual, but this is subject to prior approval by Davetrek Adventures. There are no refunds for such cancellations that occur after October 2, 2011. If this switch occurs and is approved, you will need to get your deposit back from the person you added on for the ‘switch’, as we will transfer your deposit to the new person. Thank you for your help and cooperation with this policy.

 

Changes in Dates - you can change the dates you want to come for, without penalty  until June 7th, as space permits.  You need to decide your final stay by June 7th and settle up your bill by June 14th, 2026 and pay any remaining monies due by then. EXCEPT AS STATED IN THIS SECTION ’REFUND POLICY’THERE ARE NO REFUNDS AFTER  MAY 28, 2026

Rates & Policies: Rates & Policies: room & board and onsite activities; off site activities (except local hiking) & any onsite craft  farm tours and onsite adamah classes will have additional fees.

 

Times listed are for room access - as specified on the website for this event, you will have access to  continue to use the facilities at Berkshire Hills on the day you leave until 1:30 PM. Rates are subject to change until you pay the deposit.

 

Rates  You may come up for 2 or 3 nights

 

 

Check– IN & Check Out

 

You may come to Isabella Freedman as early as 1pm on the day of your arrival and check-in to your rooms by 3 PM. Check out the day that you leave is 9:00 AM - we will need to charge $60 per room for anyone who needs to check out later than 9:00 AM, so plan accordingly.  You may stay onsite until 1:30 PM on the day that you leave.

 

 

ROOM TYPES - LAKE VS FOREST /FIELD VIEW - certain buildings have  rooms in the front facing the lake  and also rooms in the back of the building which face either a forest or a field. There are limited numbers of Forest View rooms so get them while they last!